We have never audited a business that did not have, somewhere, a document with passwords in it. Sometimes it is a spreadsheet; sometimes a notebook; once, memorably, a whiteboard. It is not carelessness — it is the only sensible response to having sixty logins and a human memory. The fix is not "try harder". It is a tool.
What a password manager does
It stores every login encrypted, fills them in for you, generates a long random password for every new account, and shares specific entries with specific colleagues — the accounts team gets the bank portal, the marketing lead gets the social accounts — without anyone seeing a password they do not need.
Why it improves security overnight
- No more reusing one password everywhere (the leak of one site no longer opens the rest).
- Strong passwords stop being a chore, so people actually use them.
- Sharing is deliberate and revocable — when someone leaves, their access is removed in a minute.
- Nobody types a password into a fake site, because the manager only fills in on the real one. A surprisingly good phishing defence.
Business-grade, not the free browser one
A team password manager adds an administrator view, policies, audit logs and emergency access. We deploy and manage these for customers as part of a security baseline, alongside MFA. The spreadsheet gets deleted — securely — and nobody misses it.
